UFS Launch Site
Monthly Calendars
We will continue to update this site to provide procedures and deadlines. Check back often for the latest deadline documents.
2025 Important Dates: January 2025 Important Dates ♦ February Coming Soon!
January 2025
Support
- Sodexo_Net: USA/Canada
- UFS Support - CAN / US
- AP Support Center
- Chart of Accounts Resource Center
- Inventory Management
- E=Planning Resources
- E=Vision – home of the DFAV, Business Review, Financial Dashboard, Safety Dashboard and more
- E=nterprise Analysis – home of the AP, AR, Management Reporting, WOR Dashboards and more
- E=Business - Mainloc Access Support
Quick Links to Forms:
Key Training
- UFS Intro to Financial Reporting - Ingenium search "UFS Financial Reporting"
- All UFS Training - to include short demos and user guides
- UFS User Guide for Commodity Inventory
- User Guide to the UFS Transfer Module
- UFS User Guide for Configuring a New Node ID
- UFS User Guide for Adding a New Cost Center (Unit) to Existing Node ID
- Adding and Updating Tax Rates in UFS
- Add a GL Line in AP Entry
- Printing Accounts Payable Reports Manual and Electronic
- How to Update School Services Reimbursement Rates, Meal Shells & OSI Templates
Additional user guides are available on the "All UFS Training" Sodexo_Net page referenced above.
Key References & Finance Manuals
Calendars and Close Schedules:
- FY25 Close Calendar
- Visit the Financial Close-All U.S. Segments Sodexo_Net page for financial close deadlines.
Finance Manuals & Reporting Procedures:
- Administration & Finance Manual (AF Topics)
- Retention of Records (CP-134)
- Inventory Control (AF 832-01)
- ADP HR and Payroll Processes (AF 401-04)
- Cash Controls and Procedures (AF 711-01)
- UFS Reporting Procedures
- National Brand Revenue Reporting Procedure
UFS Touchpoint References:
- Simplify Scan Solution What You Need to Know - Unit and Facilities Transmittals
- Record Retention Scanning Solution Guide
- Payroll Deduction Reporting Tips
- Instructions to Clear Cache and Cookies in Chrome and Edge
- Transmit Once Per Week - UFS Inventory Module Transmission Reminders
- Electronic Invoice Rejection Reason Guide
- SAP Posting Logic for AP Invoices
- Auto-Populating Billing Statistics in SAP Fiori
- Requesting Web UFS Access in SoUnified
- Requesting a New Web UFS Node in SoUnified
Other Key Links
IFRS16 Rental Category Vendor Payment Decision Tree / French Version
IFRS16 GL Account Lease_Rent_Client Commissions_Old vs New / French Version
Retail Reporting Requirements of National Brand Revenue
FM University GL Account List for Coding Consumable and Work Order Activity
How to Create a Self-Service Request Ticket in SoUnified
Vendor Action Request (VAR) Form (for use with Student Refund Request Form only)
List of OSI Stat Accounts with REQ Mark Removed